(1) According to sub-section (1) of Section 4 of the Act, the member-secretary shall give notice of the date, time and place of the meeting of the Board to each member of the Board at least twenty-four hours in advance.
(2) When giving notice according to sub-rule (1), agenda of the meeting should also be provided.
(3) If more than fifty percent of the total number of members present in the board are present, the quorum for the meeting of the board will be considered. But the meeting of the board cannot be held without the presence of the chairman or vice chairman of the board.
(4) In the meeting of the board, the opinion of the majority of the members will be valid and if the votes are equal, the person presiding will give the deciding vote.
(5) The decision of the board will be recorded in the decision book arranged for this purpose, indicating the presence of the members.
(6) Before recording the decision of the Board in accordance with sub-rule (5), the member-secretary shall prepare a draft thereof and send it to the members for feedback as soon as possible.
(7) If there is any response or comment on the decision sent by the member-secretary according to sub-rule (6), the member shall inform the member-secretary in writing within twenty-four hours of receiving such draft.
(8) According to sub-rule (7), if any member gives any comment or feedback on the draft decision of the board, the member-secretary shall submit the matter to the chairman and record the decision according to the instructions given by the chairman.
(9) If no response or comment is received on the draft of the decision sent in accordance with sub-rule (7), it shall be considered as the consent of the member concerned and recorded.
(10) The Member-Secretary shall execute or cause to be executed as soon as possible the decision recorded in accordance with sub-rule (8) or (9).